MediaFlow documentation

Free vs Pro

Manual folders are free and unlimited. Pro adds everything built on the content scan — automatic folders, usage answers, duplicate detection and the importers.

Available onFreePro

Documents version1.5.1

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MediaFlow has two tiers. The split is not “a few folders free, more if you pay”: folders are free and unlimited, and Pro adds the features built on reading your content.

At a glance

Free Pro
Folders, subfolders, nesting ✅ Unlimited ✅ Unlimited
Create, rename, move, reorder, delete ✅ ✅
Drag and drop media into folders ✅ ✅
Move to folder bulk action ✅ ✅
Folder picker in the media modal ✅ ✅
List-view folder filter, All media, Unorganized ✅ ✅
Folder search ✅ ✅
First-run library scan (reports, writes nothing) ✅ ✅
Automatic folders and refresh — ✅
Used on / No known usage — ✅
Duplicate detection — ✅
Import from another folder plugin — ✅
Download a folder as a ZIP — ✅
Folder colours and icons — ✅
Per-role folder visibility — ✅
Plugin updates through WordPress — ✅

Why the line is drawn there

The free tier is deliberately a complete folder plugin. Anything less would make it worse than the folder plugins that cost nothing, which would defeat the point of having a free tier at all.

Everything on the Pro side runs on the usage resolver — the part that reads pages, posts, products, Elementor documents, ACF fields, other page builders and theme options to work out what uses each file. That is the piece with a permanent maintenance cost: builders change how they store things, and a resolver nobody funds quietly starts giving wrong answers.

What happens if a licence lapses

You keep every folder and can still edit them — folders are free, and that does not change when a licence ends. The Pro features stop. Nothing is deleted.

Full detail in Working without a licence.

Frequently asked questions

Is there a limit on folders in the free tier?

No. Create as many folders and subfolders as you want.

Do I need a licence to try MediaFlow?

No. Install it and start making folders. The first-run scan will also tell you what MediaFlow can see in your content before you decide anything — it changes nothing while it does.

Does the free tier show where a file is used?

No. That is the Used on feature, and it is Pro.

Can I keep using the free tier forever?

Yes. What you do not get without a licence is plugin updates through WordPress, and the Pro features.

Where do I upgrade?

The Upgrade links in the plugin point at the MediaFlow pricing table. They are filterable through mediaflow_license_purchase_url if your site needs a different destination.

LicensingWorking Without a LicenseFolders are free and unlimited without a licence. What an unlicensed site can do, what waits for Pro, and the three-day licence-server grace period.LicensingLicense ActivationActivate your MediaFlow licence, move it between sites without burning a seat, and understand what the masked key on the License tab means.Media UsageWhere Media Is UsedThe Used on panel shows which pages, posts and products use each file, and lists files nothing references — without ever calling a file unused.